With Nextel phasing out its PTT in the middle of 2013, new technological strides have been made to deliver the best service. As of January 2014, Voxer has implemented a web version for it's Business service, Voxer Web, allowing stationary members of a business to communicate with several workers at once.
When it comes to maximizing efficiency in your day to day, having prompt communication can lead to huge savings in money, time, and human resources. The push-to-talk application allows your phone to be used as a walkie-talkie, across a mobile network, all at the push of a button. Businesses of any size that have employees at different job sites will benefit most by keeping operations on track.
With many options emerging for the technology, it's important to understand what features can best serve your needs before investing in a subscription. Here are several reasons Push-To-Talk may be right for you and your business.
Live and Recorded Messages
Some company's limit communications to strictly live messages, meaning that once a message is sent, and no recipient is found, the message will be lost. Voxer Business allows you to send out a message to be heard live and, if not received, saved for future listening. Your employees will be able to hear the message later if they couldn't answer right away, even if the message was sent days before.
Voxer is not limited to voice messages, either. If there are times when listening to an audio message simply is not appropriate, the platform allows for transmission of text and pictures on loud work sites or in mobile locations.
Cross-Carrier and WiFi Capable on Any Device
With many comparable PTT services arising as an option for specific mobile carriers, it's not always possible to use PTT technology when your employees have different cell phone providers. Voxer works with any carrier in the world as long as you have access to Google Play, the iTunes store, or the Windows Store.
For those conscious of their data usage, Voxer will also work off of Wi-Fi just as well. Why pay twice for cell phone and Interent when you can utilize just one at a time?
As the head of a company, it is imperative you have admin controls for any platform you use for communication. With Voxer Business Manager, one or more admins has the ability to:
Add or remove employees using the Single-Sign On (SSO) feature
Access all data and communications performed
Check the status of team members by seeing who's available
In addition, multiple administrators can be assigned, allowing for distributed monitoring and management of communications based on department or region.
1. Cut Down On Phone Calls: While mobile data rates still apply, sending quick informative messages to multiple team members will drastically decrease the amount of time and money spent on phone calls.
2. Reduce The Amount Of Emails You Have To Send: While email is still an efficient means of communicating between teams, it can be much easier sometimes to send off a quick voice memo to relay the same information.
3. Group Calling: Push-to-talk phones can open a conversation with an entire group at once, helping to coordinate things faster.
4. Communicate Internationally: Contact using strictly voice can be a challenge if you're working with colleagues overseas. Application based PTT can send your voice across international borders; a feat that cellular networks cannot achieve without a hefty premium.
5. Communicate With Tone: One of the unforeseen benefits of voice is the ability to communicate rapidly, while also conveying the correct tone of voice. Text messaging is brief, but often we miss out on how something is being said, which can lead to misinterpretation.
6. View Location Data: Messages sent come with location data attached so you see exactly where the sender is located. Great for deliveries and check-ins at the beginning of a shift.
Push-to-talk is pushing the boundaries of mobile communication. Look into different packages and services and choose the one that fits your unique needs. Your team, productivity, and profit can all benefit from this revolution in connectivity.
What’s best for your employees is often what’s best for you and your company too. Keeping them happy and with purpose will also help them to be their most productive selves. So, just follow these mutually beneficial tips and help everyone return to doing the good work.
1. Build a Competent Team
Assemble your best workers, and then trust them to get the job done. There’s nothing wrong about checking in with them from time to time, but don’t hover over your employees’ or co-workers’ shoulders. It breeds a sense of mistrust and contempt in the office, which will inevitably backfire and shoot down your productivity. Instead, communicate in an open and transparent manner with them about what’s expected from them, as well as what they can expect from you. Basically, give your people the job, the resources, and the parameters, and then just get out of their way, but stay close enough to offer assistance if it’s requested.
2. Get Feedback from Your Employees and Co-Workers, Then Implement It
These are the people who have to work under or alongside you day in and day out. If many of them find working with you to be irritating, cumbersome, or exasperating, then you may need to change something about yourself. Yet, only your closest work friends will have the moxie to actually tell you that they have an issue with your work or managerial style. So, you may need to ask for responses via an anonymous survey to get the feedback you’re seeking. At worst, your employees will be honest, tell you what they find problematic, and you’ll have ideas of what to fix. And at best, you’ll discover that your employees find you agreeable, but the simple fact that you genuinely asked for their input will give them a greater sense of respect for your leadership.
3. Make Sure Your Employees' Goals and Your Company's Goals Align
Whenever you hire somebody, you should always ask what their goals are for themselves. If someone’s applying for an investment banking job, but he really wants to write Young Adult novels for a living, odds are pretty good that your goals don’t align. It’s only a matter of time before his heart will pull his head away from the task you’ve assigned him, and he’ll no longer feel like he’s learning from or being fulfilled by his work. Every one of us wants to feel that our work has a higher purpose – that our jobs are more than just jobs – so be sure to share your company’s vision with your employees, and then make sure they’re on board to help make it a reality.
4. Walk and Talk with Your Team Members
Steve Jobs was famous amongst his colleagues for his walking meetings. He’d meet up with other high-level executives in stiff suits and ask them to take a walk with him in a park not far from Apple’s headquarters. And out of these meetings came the ideas for some of the company’s greatest inventions. Borrow a lesson from one of the greats and adopt this practice. Your employees will feel valued by your asking them to share in this unique, out-of-office experience with you. And getting out of the desk chair to move around for a bit has great health benefits for the body and wonderful outlook benefits for the mind. So take your meetings to the streets. You’ll be surprised by how much more easily your ideas flow when you’re expressing them while walking on two feet, surrounded by fresh air, and taking in all that a non-sterile environment has to offer.
5. Recognize Employees for Their Efforts
People are only motivated by money to a certain extent. Once their basic needs are met by it, they start seeking employment for other, higher reasons. They want to work for a company that makes a difference, or one that does great work that gets recognized and even rewarded for its uniqueness and unparalleled quality. Along the same lines, your employees want recognition as much as you want your company to be recognized. So compliment your employees publicly for a job well done. Celebrate their accomplishments and awards, both on the job and off. Make sure they know that their quality work and input is valued at your company. Otherwise, they may start looking for other companies and managers that do.
Today we’re excited to announce the release of Voxer’s enterprise-grade platform, Voxer Business on Windows Phone 8! If you are a company with employees on Windows Phone devices, those employees are now able to join the rest of your company on Voxer Business’ private communication network.
Using the existing Voxer application available in the Windows Store, and signing in with your Voxer Business credentials, you can use Voxer Business on any Windows Phone 8 device. The release enables Business users to utilize predefined teams, set up by the company administrator in the Voxer Business Administrator. This allows for easy, one-touch communication with a specific department or the entire company.
“To accommodate the growing mobile workforce and the expansion of the Windows Phone device market, we wanted to be sure we continued to ensure support for the full umbrella of leading mobile OS providers,” said Irv Remedios, Voxer’s Head of Product. “By introducing support for Windows Phone 8, we are fulfilling our core mission to create a reliable, efficient communication platform for businesses around the globe.
If you recently signed up for Voxer Business, the Getting Started on Voxer Business webinar is a great tool to help you and your entire organization get up and running on Voxer Business. The webinar is a comprehensive overview of everything you need to know as the administrator of your company, as well as some best practices to help you onboard the rest of your company.
The webinar covers:
1. Overview of the Voxer Business Manager; how to add and remove users, create teams, change your subscription and view your invoices
3. Voxer for Web tutorial; using Voxer on your desktop or laptop
4. Tips and tricks; quick and easy tips to get your team up and running as quickly and smoothly as possible
Watch the video below to see one of our past Getting Started Webinars. You can also sign up to attend an upcoming Getting Started Webinar here.
If you have any questions, please contact us and we would be happy to assist you. Please email firstname.lastname@example.org with any questions.
You’ve already assembled your best team. Great. But now they all need to work together to tackle a large project. Keep everybody in touch, organized, and updated with these web tools, all of which come packaged with smartphone app versions as well so you can stay working on the move.
This app should bring a tear of joy to every social media manager’s eye. Compose whatever you want whenever you want, and then Buffer analyzes your social networking accounts to find the optimal time that you should post (or repost) something for the most virality. So instead of automatically sharing that awesome article you just found at 2am, Buffer it at a recommended time the next day and get a lot of folks to see. It effortlessly syncs with many popular sites, so anybody with access to that account can share and schedule posts across multiple social media platforms. Oh, and every one of your Buffered posts gets in-depth analytics as well. It’s happier sharing for us all.
2. Google Drive
Google Drive (AKA as its “Google Docs” predecessor) is one of the greatest tools ever invented for collaboration. With it, you can create, share, edit, and comment on a variety of documents in real time with people sitting in the same room or across the globe. And now, with the Google Drive app, you can do all of this on the fly as well. No more needing to log into a web browser on your phone to look it up and fight with the web version on a phone screen. The whole thing has been optimized for a great mobile experience.
Want to keep all your work assets and materials all in the same digital spot? Evernote uses its own proprietary file storage system to do just that, which is great because it takes everything you put into the app, reformats it, and makes it searchable by any term in any document – typed and handwritten alike. Access these documents on any device or computer with the program installed on it and you’ll be one with the workload.
Remember when you had to write everything to a floppy disc to take it with you? And then it became a CD, a jump-drive, and finally just an email to yourself? Well, this is the next evolution folks. Sharing anything with yourself is now easier than ever. Dropbox is like a shared folder on your desktop that anybody with access can open up and get what they need. It keeps the documents’ original formats and automatically updates itself whenever internet is available to keep everybody on the same literal page.
After that great meeting you had earlier today, everybody has been assigned his or her individual tasks already. But how do you plan to easily keep track of the progress everyone is making with their new duties? Your answer: Asana. This content and workflow management system allows you to create, organize into project-related groups, and assign tasks to individual or multiple folks. Then you can sit back and digitally watch as they complete a task, or delegate it to more or different people if one person is struggling to complete it solo.
If you find Asana too hefty for a smaller job you’ve got to get done, then this app is the simpler friend for you. Assemble, manage, and share various to-do lists for anything from grocery shopping to the chapter titles of your new book. You can even create lists with sub-items, and as you cross them off the Wunderlist, everyone else also on that list is notified so nobody doubles the work already done.
Don’t want your important websites or the vital links your teammates sent you to get lost in an email or the black hole of web browser bookmarks? Then you’ll want to download and put everything in your Pocket. This smartphone app and browser extension is everything bookmarks should have been. It allows you to easily save anything on the web, label it, organize it, and even search for it, making for super easy access later on. Best of all, the app automatically syncs whenever you tap into wi-fi, so you can even view website and read online articles afterward without a trickle of internet.
Imagine if Facebook had sectioned off part of itself just for your company; a place where you and your fellow employees could chat, share pictures, and congratulate each other in a closed circuit social network. Well, Yammer is exactly that – a private social network for your company. But, like any social media outlet, it’s only as strong as its active population, so be sure that your fellow employees won’t mind using an additional communications platform before asking them to join it.
Back in the day, whenever you needed a digitized version of a document, you’d have to run to the archaic scanner machine at work and have it grumble until it spat out a poor facsimile of your original document. However, now that smartphones have high-quality cameras, you can just snap a picture of whatever document you need and watch as this app techno-magically converts it into a crisp digital version of its paper self. CamScanner is especially effective for printing, signing, and sending back in .JPG or .PDF form that official paperwork of which everyone in your department seems to need a copy.
Google’s “send it later” email extension is a stroke of functionality and efficiency genius. Not all of us work on the same time schedule, especially with international clients or partners in different time zones. Boomerang, however, allows you to compose that email at your convenience and schedule it to fly out when the recipient is most likely to see it. This is also a good way to impress your boss by looking like you’ve been up really late or really early working. While Boomerang is more of web browser/email client extension, the effect it’ll have on your productivity is awe-inspiring.
11. Voxer Business
Forgive us for some shameless self-promotion, but you knew we had to add in Voxer Business. Use Voxer Business with your company to cut down on emails, phone calls, and save time and money while doing it.
You’ve got a lot to do today, just like every day. But do yourself a favor and find time to implement these tips below. You’ll save yourself hours of work and years of stress.
1. Know Your Role for Every Meeting You Ever Attend
Figure out what’s needed or expected of you and do that. Don’t over-prepare for inconsequential meetings that won’t educate you or advance your (company’s) goals; doing so just takes time away from tasks that really need your attention.
2. Always Have a Meeting Agenda
This will keep everyone on task and with an end time in mind. It’ll also prevent any detractors from taking up everyone’s time with personal issues, and it’ll give you, as the leader, a legitimate reason for taking the reins back in the meeting without appearing malicious.
3. Leave Every Meeting With a List of Action Items and Deliverables
To avoid wasting your own and others’ time with a meeting that sounded great but accomplished nothing, everyone should leave with a clear understanding of what’s expected of them post-meeting. Review these lists aloud at the end to ensure that everyone else also knows and can hold each other accountable as well.
4. Schedule Meetings With Yourself
You need to get work done, and you do that best and most efficiently when you’re left to your own devices in your office. So, section off some work time for yourself and honor those meetings as you would a meeting with any other important person.
5. Keep a Calendar
This is more than a To-Do list; it’s your one-stop shop for all your appointments, tasks, personal life schedule, and other vital things. Offload all the small things you’d normally have to remember and leave them here for safe keeping until you need to remind yourself of them again. I highly recommend the Franklin Planner system for this.
6. Prioritize Must-Do Tasks
Plan ahead so that your important tasks never become urgent, last-minute tasks because you’ve neglected them in favor of less-important ones. Separate must-dos from other tasks that you can get to later when you have more time.
7. Do Your Hardest Work of the Day First
You’ll be tackling it with a fresh mind, which is always best. You’ll also feel awesome and accomplished after completing the task, thus setting you up to have an even more productive day.
8. Track Your Accomplishments
Make notes of what you’ve accomplished (or all the efforts you’ve made toward that big goal) for those rough days when it feels like nothing seems to be going in your favor. This will help get the ball rolling again.
9. Work in 20-Minute Intervals
The normal human attention span works in spans of 20-25 minutes. After that time interval, the mind begins to wander. So, change tasks or take a quick break every 20 minutes to stay as productive as possible.
10. Use a Task Timer
It’s easy to get caught up in the thick of a task. So, to remind yourself to take a break, use something like The Pomodoro Technique and Timer, or any basic kitchen timer, so you don’t waste more time continuously checking your watch to see when your 20 minutes are up.
11. Don’t Over-Schedule Yourself
Leave yourself small chunks of time throughout the day to mentally rest for a few minutes, or to review that essential document right before that important meeting with your CEO. Being able to avoid rushing around from task to task putting out fires will drastically increase the quality of any work you produce.
12. Make Time for Down Time
Even the highest-paid and most-focused executives need time off. Breaks are vital, as our performance starts to suffer when we demand too much of ourselves for too long. As author Stephen Covey shares, at the very least, we all need to take time to “sharpen the saw” so we can do our best and most efficient work.
13. Avoid “Multi-Tasking.” It’s Not Real Anyway
Psychology and neurology have proven that the human mind cannot actually multi-task. Instead of performing two tasks simultaneously, the brain really just rapidly shifts its attention back and forth from each task. More mental energy is spent (and wasted) switching back and forth than if you had simply focused on one task and knocked it out before moving on to the next.
14. Maximize on Your Commute Time
If you take the subway to and from work, rather than zoning out, use that time to read your notes to yourself from yesterday to refresh your mind and restart the creative juices flowing. If you walk to work (which is a great way to jump-start your day), use that time to call the folks you need to get in touch with to create new business leads.
15. Listen to Your Body Clock
Are you an early bird or a night owl when it comes to getting work done? Figure it out for yourself, rather than simply abiding by someone else’s clock, and schedule your most important projects for when you know you do your best work. Don’t waste your prime time on simple tasks you can do when your mind is half elsewhere.
16. The Brain Is Most Creative When it’s a Bit Tired
This is because it’s not as good at filtering out distractions, and thus, the connections between ideas are more fluid, which helps us to see things in new ways. Just think of how many of your great ideas came to you in the shower at the end of a long day. So, get creative at the end of a hard day’s night.
17. Really, Just Get That Smart Phone Already
I know this may sound like a “keeping up with the Joneses” kind of reason, but we exist in the age of information. And the longer it takes you to access the information you need, the more time your competitors have to scoop up on a new contract that should have been yours.
18. “If it don’t make dollas, then it don’t make sense.”
a. Sales reps regularly operate on the concept of “pay time” – generally 9am to 6pm – when most businesses are open for negotiations and potential sales. Similarly, during your “pay time” hours, you should avoid anything that isn’t directly related to earning you money. Save for later all other tasks not directly related to turning a profit.
19. Master Emailing with Google Boomerang
Even though we all work on different schedules, you still always want your email to appear at the top of that client’s or your boss’ inbox. So, use Boomerang to compose your emails at your convenience and schedule them to send out whenever you think it’ll make the most impact.
20. Busy Does Not Equal Productive
Just because you’re flying around the office, city or country appearing to be balancing a lot of tasks doesn’t mean that you actually are. Every so often, stop and reflect on the quality and the efficiency work you’ve been doing recently, and then adjust accordingly. Appearances can be deceiving, but you never want to fool yourself.