You’ve already assembled your best team. Great. But now they all need to work together to tackle a large project. Keep everybody in touch, organized, and updated with these web tools, all of which come packaged with smartphone app versions as well so you can stay working on the move.
This app should bring a tear of joy to every social media manager’s eye. Compose whatever you want whenever you want, and then Buffer analyzes your social networking accounts to find the optimal time that you should post (or repost) something for the most virality. So instead of automatically sharing that awesome article you just found at 2am, Buffer it at a recommended time the next day and get a lot of folks to see. It effortlessly syncs with many popular sites, so anybody with access to that account can share and schedule posts across multiple social media platforms. Oh, and every one of your Buffered posts gets in-depth analytics as well. It’s happier sharing for us all.
2. Google Drive
Google Drive (AKA as its “Google Docs” predecessor) is one of the greatest tools ever invented for collaboration. With it, you can create, share, edit, and comment on a variety of documents in real time with people sitting in the same room or across the globe. And now, with the Google Drive app, you can do all of this on the fly as well. No more needing to log into a web browser on your phone to look it up and fight with the web version on a phone screen. The whole thing has been optimized for a great mobile experience.
Want to keep all your work assets and materials all in the same digital spot? Evernote uses its own proprietary file storage system to do just that, which is great because it takes everything you put into the app, reformats it, and makes it searchable by any term in any document – typed and handwritten alike. Access these documents on any device or computer with the program installed on it and you’ll be one with the workload.
Remember when you had to write everything to a floppy disc to take it with you? And then it became a CD, a jump-drive, and finally just an email to yourself? Well, this is the next evolution folks. Sharing anything with yourself is now easier than ever. Dropbox is like a shared folder on your desktop that anybody with access can open up and get what they need. It keeps the documents’ original formats and automatically updates itself whenever internet is available to keep everybody on the same literal page.
After that great meeting you had earlier today, everybody has been assigned his or her individual tasks already. But how do you plan to easily keep track of the progress everyone is making with their new duties? Your answer: Asana. This content and workflow management system allows you to create, organize into project-related groups, and assign tasks to individual or multiple folks. Then you can sit back and digitally watch as they complete a task, or delegate it to more or different people if one person is struggling to complete it solo.
If you find Asana too hefty for a smaller job you’ve got to get done, then this app is the simpler friend for you. Assemble, manage, and share various to-do lists for anything from grocery shopping to the chapter titles of your new book. You can even create lists with sub-items, and as you cross them off the Wunderlist, everyone else also on that list is notified so nobody doubles the work already done.
Don’t want your important websites or the vital links your teammates sent you to get lost in an email or the black hole of web browser bookmarks? Then you’ll want to download and put everything in your Pocket. This smartphone app and browser extension is everything bookmarks should have been. It allows you to easily save anything on the web, label it, organize it, and even search for it, making for super easy access later on. Best of all, the app automatically syncs whenever you tap into wi-fi, so you can even view website and read online articles afterward without a trickle of internet.
Imagine if Facebook had sectioned off part of itself just for your company; a place where you and your fellow employees could chat, share pictures, and congratulate each other in a closed circuit social network. Well, Yammer is exactly that – a private social network for your company. But, like any social media outlet, it’s only as strong as its active population, so be sure that your fellow employees won’t mind using an additional communications platform before asking them to join it.
Back in the day, whenever you needed a digitized version of a document, you’d have to run to the archaic scanner machine at work and have it grumble until it spat out a poor facsimile of your original document. However, now that smartphones have high-quality cameras, you can just snap a picture of whatever document you need and watch as this app techno-magically converts it into a crisp digital version of its paper self. CamScanner is especially effective for printing, signing, and sending back in .JPG or .PDF form that official paperwork of which everyone in your department seems to need a copy.
Google’s “send it later” email extension is a stroke of functionality and efficiency genius. Not all of us work on the same time schedule, especially with international clients or partners in different time zones. Boomerang, however, allows you to compose that email at your convenience and schedule it to fly out when the recipient is most likely to see it. This is also a good way to impress your boss by looking like you’ve been up really late or really early working. While Boomerang is more of web browser/email client extension, the effect it’ll have on your productivity is awe-inspiring.
11. Voxer Business
Forgive us for some shameless self-promotion, but you knew we had to add in Voxer Business. Use Voxer Business with your company to cut down on emails, phone calls, and save time and money while doing it.
You’ve got a lot to do today, just like every day. But do yourself a favor and find time to implement these tips below. You’ll save yourself hours of work and years of stress.
1. Know Your Role for Every Meeting You Ever Attend
Figure out what’s needed or expected of you and do that. Don’t over-prepare for inconsequential meetings that won’t educate you or advance your (company’s) goals; doing so just takes time away from tasks that really need your attention.
2. Always Have a Meeting Agenda
This will keep everyone on task and with an end time in mind. It’ll also prevent any detractors from taking up everyone’s time with personal issues, and it’ll give you, as the leader, a legitimate reason for taking the reins back in the meeting without appearing malicious.
3. Leave Every Meeting With a List of Action Items and Deliverables
To avoid wasting your own and others’ time with a meeting that sounded great but accomplished nothing, everyone should leave with a clear understanding of what’s expected of them post-meeting. Review these lists aloud at the end to ensure that everyone else also knows and can hold each other accountable as well.
4. Schedule Meetings With Yourself
You need to get work done, and you do that best and most efficiently when you’re left to your own devices in your office. So, section off some work time for yourself and honor those meetings as you would a meeting with any other important person.
5. Keep a Calendar
This is more than a To-Do list; it’s your one-stop shop for all your appointments, tasks, personal life schedule, and other vital things. Offload all the small things you’d normally have to remember and leave them here for safe keeping until you need to remind yourself of them again. I highly recommend the Franklin Planner system for this.
6. Prioritize Must-Do Tasks
Plan ahead so that your important tasks never become urgent, last-minute tasks because you’ve neglected them in favor of less-important ones. Separate must-dos from other tasks that you can get to later when you have more time.
7. Do Your Hardest Work of the Day First
You’ll be tackling it with a fresh mind, which is always best. You’ll also feel awesome and accomplished after completing the task, thus setting you up to have an even more productive day.
8. Track Your Accomplishments
Make notes of what you’ve accomplished (or all the efforts you’ve made toward that big goal) for those rough days when it feels like nothing seems to be going in your favor. This will help get the ball rolling again.
9. Work in 20-Minute Intervals
The normal human attention span works in spans of 20-25 minutes. After that time interval, the mind begins to wander. So, change tasks or take a quick break every 20 minutes to stay as productive as possible.
10. Use a Task Timer
It’s easy to get caught up in the thick of a task. So, to remind yourself to take a break, use something like The Pomodoro Technique and Timer, or any basic kitchen timer, so you don’t waste more time continuously checking your watch to see when your 20 minutes are up.
11. Don’t Over-Schedule Yourself
Leave yourself small chunks of time throughout the day to mentally rest for a few minutes, or to review that essential document right before that important meeting with your CEO. Being able to avoid rushing around from task to task putting out fires will drastically increase the quality of any work you produce.
12. Make Time for Down Time
Even the highest-paid and most-focused executives need time off. Breaks are vital, as our performance starts to suffer when we demand too much of ourselves for too long. As author Stephen Covey shares, at the very least, we all need to take time to “sharpen the saw” so we can do our best and most efficient work.
13. Avoid “Multi-Tasking.” It’s Not Real Anyway
Psychology and neurology have proven that the human mind cannot actually multi-task. Instead of performing two tasks simultaneously, the brain really just rapidly shifts its attention back and forth from each task. More mental energy is spent (and wasted) switching back and forth than if you had simply focused on one task and knocked it out before moving on to the next.
14. Maximize on Your Commute Time
If you take the subway to and from work, rather than zoning out, use that time to read your notes to yourself from yesterday to refresh your mind and restart the creative juices flowing. If you walk to work (which is a great way to jump-start your day), use that time to call the folks you need to get in touch with to create new business leads.
15. Listen to Your Body Clock
Are you an early bird or a night owl when it comes to getting work done? Figure it out for yourself, rather than simply abiding by someone else’s clock, and schedule your most important projects for when you know you do your best work. Don’t waste your prime time on simple tasks you can do when your mind is half elsewhere.
16. The Brain Is Most Creative When it’s a Bit Tired
This is because it’s not as good at filtering out distractions, and thus, the connections between ideas are more fluid, which helps us to see things in new ways. Just think of how many of your great ideas came to you in the shower at the end of a long day. So, get creative at the end of a hard day’s night.
17. Really, Just Get That Smart Phone Already
I know this may sound like a “keeping up with the Joneses” kind of reason, but we exist in the age of information. And the longer it takes you to access the information you need, the more time your competitors have to scoop up on a new contract that should have been yours.
18. “If it don’t make dollas, then it don’t make sense.”
a. Sales reps regularly operate on the concept of “pay time” – generally 9am to 6pm – when most businesses are open for negotiations and potential sales. Similarly, during your “pay time” hours, you should avoid anything that isn’t directly related to earning you money. Save for later all other tasks not directly related to turning a profit.
19. Master Emailing with Google Boomerang
Even though we all work on different schedules, you still always want your email to appear at the top of that client’s or your boss’ inbox. So, use Boomerang to compose your emails at your convenience and schedule them to send out whenever you think it’ll make the most impact.
20. Busy Does Not Equal Productive
Just because you’re flying around the office, city or country appearing to be balancing a lot of tasks doesn’t mean that you actually are. Every so often, stop and reflect on the quality and the efficiency work you’ve been doing recently, and then adjust accordingly. Appearances can be deceiving, but you never want to fool yourself.
With the phase-out of Nextel push-to-talk (PTT) technology in mid-2013, industry leaders are quickly creating more efficient and technologically advanced PTT solutions to capture Nextel’s old customer base. It didn’t take long for the large carriers to realize the opportunities in the PTT market. As a result, AT&T developed AT&T Enhanced PTT, a PTT solution for AT&T’s enterprise customers. While AT&T’s solution offers PTT capability, it doesn’t offer much else. No additional features to an eighty-year-old technology.
Here are four ways Voxer Business gives you the flexibility, functionality and convenience your PTT service deserves in the 21st century:
1. Voxer is both Live and Recorded: With AT&T’s Enhanced Push-to-Talk you are limited to strictly live messages. Simliar to traditional 2-way radios, if a message is sent, and someone isn't on the other end to receive it immediately, the message is lost and cannot be replayed. With Voxer Business, every message is sent live and saved at the same time. Employees can replay messages later if information was missed, and even listen to messages sent days prior, ensuring that every individual has access to the information they need at any time.
2. Voxer is Cross-Carrier: All messages on Voxer are sent using data, if data is unavailable, Voxer will switch over to WiFi. This enables Voxer to work on any carrier in the world so long as you have access to the Google Play Store, iTunes Store, or Windows Store. With Enhanced Push-to-Talk by AT&T, you are limited to AT&T’s network and are only able to send and receive messages within the AT&T PTT network. Don’t limit your company to one carrier, Voxer Business works between carriers so recipients, no matter who their carrier is, are able to receive your messages.
3. Not limited to strictly voice: Voxer Business gives you the flexibility to send text and picture messages as well. If you are someplace quiet and a voice message isn’t appropriate, a text vox can do the trick. You can also send pictures which can be hugely beneficial on work sites or with distributed teams working in different locations.
4. Any device: As mentioned, Voxer runs on data or WiFi if data is unavailable, this not only enables Voxer to work on any carrier but a wide variety of devices as well. You won’t be limited to AT&T’s select Enhanced Push-to-Talk phones. Use Voxer Business on any Android device, iOS device (including iPads and iPods), or Windows Phone 8 device. Voxer Business even works on your desktop or laptop with Voxer for Web.
These are just four reasons why Voxer Business is the smartest two-way radio on the planet. If you have any questions, please contact our sales team by emailing email@example.com.
One of the core functionalities of Voxer Business, is the administrative control it gives managers, owners, and founders. You own the all of the data, you decide what happens to that data, and you create your own private network of users. This week, we’re happy to introduce a new feature that allows for even more administrative control, multi-admin support.
Depending on the structure and needs of your organization, one administrator for your Voxer Business account may not be enough. With newly added multi-admin support, businesses can assign admins to different departments or teams. By assigning admins to departments, managers are easily able to add or remove employees to their team. Multi-admin support is a also a great feature for remote teams spread out across different geographical locations. Through assigning admins to location, they are better able to manage the employees they work the closest with. Or use multi-admin support as additional dispatching support. Create multiple dispatchers with administrative privileges to ensure dispatchers only receive messages pertinent to their team of drivers.
As always, if you have any questions about multi-admin support, please get in touch with our support team by emailing firstname.lastname@example.org.
As some of you may have noticed, we recently released two brand new Voxer Business features for both Android and Voxer for Web that can continue contributing to improved communication at your company. We’re happy to bring you message forwarding and read receipts!
Read Receipts: Small notifications located below a message that indicate the status of your message. One of three read receipts will be displayed below your message depending on the messages’ status. Below are the three read receipts you will see.
Sent: A sent message means the message has been sent from your device and is en route to the recipient.
Delivered: Your message has been delivered to the other person(s) device and has not been viewed/listened to.
Heard/Read: The recipient(s) has heard or read your message.
Voxer Business users can use the Read Receipt feature by logging into the Android consumer Voxer app and logging in with your business credentials. The app will function exactly the same as your Voxer Business app. You can also use Read Receipts on the Voxer for Web client.
Message Forwarding: enables you to forward messages you sent or received on Voxer Business to other Voxer Business users that were not in the original chat. It works the same as forwarding your emails. Message forwarding is a great way to share information with others that would benefit from knowing it but weren’t in the original conversation.
Message forwarding is available on both the Android consumer client (again, please log in with your Voxer Business credentials) and is also available on Voxer for Web.
Have questions? Please contact us by emailing email@example.com.
After initially launching Voxer for Web for Chrome back in October, we received a lot of requests from various business customers for Internet Explorer support. Our web team has been working away and we’re happy to announce IE9, IE10, and IE11 support for Voxer for Web!
In your browser, go to https://web.voxer.com, and sign in using your Voxer Business credentials. Once you log in, you will be walked through a start-up flow that looks like the image below. Scroll to the right using the arrows to go through the entire flow. At the fifth slide, be sure to enable access to your microphone to ensure you'll be able to send audio. To do this, choose your microphone > select "Allow" and select "Remember" > the pop-up will disappear > select the microphone you allowed one last time.
Please note, as long as you select "Remember" you will only need to enable your microphone upon your first time logging in.
Voxer for Web enables you to send voice messages, images, and texts the exact way you do from the app, but from your desktop or laptop.